Umbilicals Projects Co-ordinator

Location Aberdeen
Job type: Permanent
Contact name: Joss Horrocks

Contact email:
Published: about 1 month ago

​Superior Recruitment Group are looking for an experience Umbilicals Projects Co-ordinator on behalf of our client based in Aberdeen. This is a full time permanent role.

Purpose of Job:

To provide direct support to the Umbilicals Manager & Projects Team Leader in relation to the management of ongoing projects including the preparation of reports and dealing with daily customer interface and daily Umbilicals Dept issues.

Key Areas of Responsibility:

  • Prepare relevant documentation packs relating to specific project work

  • Ensure the effective co-ordination of project documentation is maintained on an ongoing basis

  • Prepare and issue work instruction packs in a timeous manner

  • Proactively expedite sales and purchase orders to ensure departmental delivery dates and key performance indicators are met

  • Provide exemplary customer service both internal and external on a daily basis

  • Ensure that all orders received are entered on SYSPRO in an accurate and timeous manner

  • Assist in the preparation of bids and quotations as and when required

  • Create all relevant invoices for customers on the completion of the work scope

  • Ensure that all tasks carried out meet company Quality Management System procedures

  • Maintain an effective filing and administration system in a manner that is accurate and easy to use

  • Attend departmental and inter-departmental meetings

  • Assist in the planning of daily, weekly and monthly production schedules

  • Assist in the sourcing and procurement of components required for individual projects

  • Up-date the delivery performance register on a daily basis

Experience Required:

  • Experience of working in a project / sales related environment OR Experience of working in a workshop / manufacturing / operational related environment

  • Experience of working to and adhering to deadlines

  • Experience of QMS Systems, procedures and templates

  • Industry knowledge

Skills/Training Competences:

  • Ability to communicate both verbally and in writing at all levels

  • Proactive customer focus

  • Ability to use Word / Excel and PowerPoint Systems

  • Excellent organisation skills

  • Positive “can do” and flexible approach to work

  • Ability to use initiative in day to day work tasks

  • Ability to work on own or as part of a team

  • Excellent attention to detail

  • Excellent time management skills

  • Ability to work unsupervised

  • Ability to remain focused under pressure

  • Ability to plan workload

  • Take ownership

  • Energetic and ability to energise others

  • Transparency & personal Integrity

  • Ability to manage change

  • Resourcefulness

  • Decision making and problem solving ability

For more information and to apply, please submit your up to date CV and our specialist team will be in touch as soon as possible.